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We are currently looking for a Database Administrator to join the Foundation's Finance Team.

Job Summary

Assuming the greatest level of trust, accountability and transparency, the Database Administrator will act as the Foundation’s expert on Raiser’s Edge, working collaboratively with all fundraising team members and advising on best practices in the area of database procedures and maintenance to support the Foundation’s fundraising initiatives.

As a member of the finance team, the Database Administrator is accountable for all operational activities related to the data entry of information from all revenue sources, including responsibility for ensuring the overall integrity of the data, issuing of all receipts and acknowledgements, and for providing reports and queries. All processes must adhere to the Canada Revenue Agency’s regulations as well as ensuring donor privacy and security measures are maintained.

This is a one year full-time contract position and is based in our downtown Toronto office.

Job Duties & Responsibilities

  • Responsible for the overall maintenance of the Raiser’s Edge database; ensuring data quality and integrity via standardization, cleaning, data repair, matching and verification of donor records and gift processing in Raiser’s Edge.
  • Collaborating with fundraising staff to identify reporting requirements and provide an integrated reporting environment to support analytics and self- reporting.
  • Produce reports, dashboards, constituent/stakeholder lists, or other data, and build queries that accurately meet the criteria outlined, as well as help to define those criteria, as needed.
  • Responsible for issuing all receipts and donor acknowledgments, while ensuring that all receipts are issued accurately, on a timely basis and in adherence with internal tax receipting policy and CRA guidelines.
  • Act as a resource to staff with tax receipting enquiries, or refer them appropriately to the Director of Finance or Director of Operations. 
  • Manage data imports and verification to Raiser’s Edge from other sources.
  • Design and implement database procedures, including data formats and entry rules; ensure data procedures and standards are up to date.
  • Ensure that existing Raiser’s Edge documentation of processes and technical manuals are kept up-to-date; create new manuals as required.
  • Act as in-house liaison on Raiser’s Edge interface; manage, monitor, and train all Raiser’s Edge users and troubleshoot issues with users.
  • Accountable for revenue upload to Finance team and monthly reconciliation.
  • Provide other various administrative and support duties as assigned.

Job Requirements

  • Personal commitment to the values of feminism, social justice, solidarity, collaboration and gender equality
  • 3-5 years of demonstrable experience in fundraising database management and reporting
  • Intermediate level experience with Raiser’s Edge
  • Blackbaud Raiser’s Edge certification
  • Able to work effectively with colleagues throughout the organization
  • Able to train end users to an intermediate level
  • Exceptionally detail oriented and accurate
  • Superior organizational skills with respect to time management
  • Excellent communication and telephone skills to resolve donor issues
  • Numerical ability for reconciliations
  • Excellent ability to communicate with warmth, professionalism and clarity via written and verbal mediums
  • Excellent ability to problem-solve and manage conflict with tact and diplomacy
  • Knowledge of CRA regulations and guidelines
  • Comfort with a fast-paced work environment that requires flexibility and multi-tasking under pressing deadlines
  • Excellent knowledge of Microsoft Office products, specifically Word, Excel, Access and Outlook
  • Able to make, follow through and document accountability for short and long term plans
  • Post secondary degree in a related field an asset
  • Experience in fundraising an asset

Supervisor: Director of Finance

Those wishing to apply please send your resume and cover letter along with your salary expectations to: Please note “Database Administrator” in the email subject line.

The closing date for the position is Wednesday, April 30, 2014 at midnight.

Please do not call or email the Foundation about this posting. Only those selected for an interview will be contacted.

The Stephen Lewis Foundation is an equal opportunity employer.

Thank you for interest in the Stephen Lewis Foundation


The Stephen Lewis Foundation does host interns at our office in Toronto. We typically host interns who need to complete an internship or similar placement as part of a post-secondary programme. We endeavour to offer challenging and appropriate internships for students, based on the areas in which we work. We are an administrative office and may be able to offer opportunities in communications, finance or community events and relations. Please note that we do not carry out any international development programme design or planning, nor do we facilitate internship, employment, co-op or volunteer opportunities at the organizations we fund in Africa.

  • There are no internship opportunities at the Foundation at this time. Please check back regularly for new internship postings.
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